Ticketing & Passes6 min read•June 2, 2026 at 5:45 PM IST

Managing Fest Hoodie & Merchandise Pre-Orders with Digital Pickup Passes

Eliminating sizing chaos and inventory shortages using ticketed digital merchandise vouchers.

K

Kunal Mehra

Merchandise Lead, Alcheringa IIT Guwahati

The Annual T-Shirt Size Disaster

Every club faces the post-fest leftover dilemma: 50 leftover XXL hoodies that nobody wants, while Small and Medium sizes ran out on day one.

The Pre-Order Voucher Model - Treat merchandise as a ticketed pass with custom size and name embroidery questionnaire fields. - Send attendees a unique Digital Pickup QR Code upon payment confirmation. - Merchandise distribution volunteers scan the pass at the collection stall, marking the item as "Claimed" to prevent duplicate collection disputes.

Topics covered in this guide:

#Merchandise#Pre-Orders#Hoodies#QR Vouchers

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